Password Management for CA Firms: Secure Client Credentials

CA firms routinely handle login credentials for dozens of government portals — GST, Income Tax, MCA, TRACES, EPFO, ESIC, FSSAI — for every client. Storing these in Excel files or WhatsApp messages is a security disaster waiting to happen.

The Risk

An ex-employee with access to a shared Excel file has credentials for every client portal. A laptop theft exposes hundreds of passwords. A WhatsApp forward accidentally sends credentials to the wrong person. These are not hypothetical scenarios — they happen regularly.

Encrypted Password Vault

A proper password manager encrypts credentials at rest, controls who can view them, logs every access with timestamp and user, and allows instant revocation when an employee leaves.

KaryiQ Password Manager

Built specifically for CA firms. Store credentials per client per portal. Encrypted storage with access logging. Role-based visibility — juniors can use credentials to file returns without seeing the actual password. Complete audit trail of who accessed what and when.